Data privacy policy

DATA PRIVACY NOTICE FOR APPLICANTS
 
Who are we?

Landbell AG für Rückhol-Systeme (also referred to as "we," "our," or "us") is responsible for data processing and any information you submit in support of your application in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR").

Purpose of this notice

This notice will tell you how we use the data you provide to us when you apply for a job or send us an application for recruitment purposes. It will also tell you how you can exercise your rights (including the right to object to some of the data processing we carry out). For more information about your rights and how you can exercise them, please see the section "Your rights" below.

What personal data we collect, use and store and why

We use the information you provide to us as part of your application (e.g. name, birthday, address, contact details, gender, nationality, educational information, work history, picture, certificates, references and any other data you provide to us during your recruitment process) to review your application and assess your suitability for our requirements. We may also process information about your use of IT tools: Computer and connection information, including statistics about how you use our platforms, referral URL, IP address, unique device ID and web log information. If background checks are required for a job that is or may be of interest to you, we will notify you in more detail.
To the extent permitted by applicable law and depending on your future role with our company, we may also obtain information about you from other sources, such as recruiters, employment agencies, identity verification services, the references you provide to us, websites, and other publicly available data from the Internet. We may also collect details of professional registrations and sanctions with professional bodies.
We use your data to manage your recruitment process and obtain appropriate professional advice based on our legitimate interests (Art. 6 (1) p. 1 lit. f) GDPR) and also to prepare your employment contract (Art. 6 (1) p. 1 lit. b) GDPR). Finally, we may process your data to ensure that we comply with the legal obligations to which our company is subject (Art. 6 para. 1 p. 1 lit. c) GDPR).)

How long do we store the data?

We do not keep the data submitted by applicants for longer than 6 months after a corresponding recruitment decision. If your application is unsuccessful and you agree (therefore based on Art. 6 para. 1 p.1 lit. a) DSGVO), we may offer to keep your data for a longer period if we believe you are suitable for another position that may arise in the future within the Landbell Group.
If your application is successful, the relevant information will be used to manage your subsequent employment and will be retained and used in accordance with our Employee Privacy Policy (a copy of which will be provided to you at the end of the recruitment process).
After completion of the application process (e.g. notification of the rejection decision), your personal data or application documents will be permanently and completely deleted after a maximum of six months.  The deletion is carried out automatically by our applicant management system.
If you have consented to your personal data being stored for a longer period, we will store it in accordance with your declaration of consent. If applicable, you will receive an invitation to join our talent pool following the application process. This allows us to continue to consider you in the future for suitable vacancies in our selection of applicants. If we have your corresponding consent, we will store your application data in our talent pool in accordance with your consent or, if applicable, future consents.

How we share your personal data

Your data may be shared with other companies in our group for the sole purpose of evaluating your application. If you are in doubt about which companies belong to the Landbell Group and how to contact them, please contact us via dataprivacy@landbellgroup.com.
For the administration of our recruitment procedures, we work together with the specialist software provider Rexx Systems GmbH, Süderstraße 75-79, Hamburg, and pass your data on to them. 
 
If we have a legitimate interest in verifying the data you have provided (e.g., if there are indications that it is inaccurate) and we have no other means of verifying this, we will also contact third parties whose data you have provided to us for this purpose so that we can verify the information you have provided about your previous employment history and qualifications.
Otherwise, we will not share your information with third parties unless: (a) we have your permission (e.g. to share your information with another company in the group for their recruitment purposes); (b) we are required to do so by law; (c) it is necessary for us to enforce our terms of use, rights or ownership, or the rights or ownership of a third party; or (d) it is necessary (subject to applicable laws) in connection with the sale of our business or its assets (in which case your information will be disclosed to our advisors and the advisors of any potential buyer and shared with the new owners).

Your rights

According to the GDPR, you have the following rights under Art. 15-18 and 20-21 GDPR:

• You have the right to access and obtain a copy of your personal data that is being processed (Art. 15 GDPR); to rectify, erase or restrict the processing of your personal data (stop any active processing) (Art. 16-18 GDPR); and to receive the personal data that you have provided to us for a contract or with your consent in a structured, machine-readable format and ask us to transfer that data to another controller (Art. 20 GDPR);
• You have the right to object to the processing of your personal data in certain circumstances (if we do not need to process the data to comply with a contractual or other legal obligation, or if we are using the data for direct marketing - Art. 21 DSGVO);
• If we have asked for your consent, you can withdraw it at any time (Art. 7(3) DSGVO). If you ask to withdraw your consent to the processing of your data by the Landbell Group, this will not affect any processing that has already taken place at that time.

However, there are some exceptions to these rights under the GDPR and applicable local laws. For example, we may not be able to delete your data if we are legally required to retain it (e.g., if the retention of your personal data is required by law for tax and accounting reasons) or if we retain it in connection with a contract with you. Similarly, access to your information may be denied if providing the information would reveal personal information about another person or if we are prevented by law from disclosing such information.
If you wish to exercise any of the above rights, you may contact us at the details below. When contacting us, please always include your name, address and/or email address and detailed information about the change you are requesting.
If you have unresolved concerns, you have the right to complain to a data protection authority in your place of residence, your place of work, or the place where you believe a breach has occurred. 
 

Updates to this document

This notice may be updated periodically. We will update the date at the bottom of the last page accordingly and encourage you to be aware of any changes we make, which will be available here. From time to time, we may also actively notify you of certain data processing activities or material changes to this notice as required by applicable law.
 

Contact

Questions, comments or requests regarding this privacy notice are welcome and should be directed to our Privacy Coordinator at dataprivacy@landbell.de.
This privacy notice was last updated on 05^th April 2023.